New Exams Officers

A two-part training programme designed for new exams officers and those requiring a refresher course

Actions for Autumn training takes place in October and covers key tasks including planning, preparation and exam entries

Spring into Summer training takes place in early March and prepares exams officers for the summer exams series

NEW EXAMS OFFICER TRAINING

 

Exams Training, in conjunction with OCR, deliver two courses during each academic year which are designed specifically for new exams officers Actions for Autumn and Spring into Summer.

New exams officers are strongly encouraged to attend both courses.

 

These are suitable for new exams officers, exams assistants or those requiring a ‘refresher course’. The primary focus of this training is General Qualifications (GCSE/GCE), although the good practice, hints and tips apply to all qualifications.

These courses provide a step-by-guide to the key tasks which you will need to undertake in your new role.

All courses contain a range of table-based activities to aid understanding, share good practice and network with colleagues.

The experts who launched The Exams Office, in conjunction with OCR Customer Support staff, are responsible for course content and delivery. They have experience as exams officers, members of SLT, devising and delivering DfE exams policies and initiatives, leading government exams support field teams, and creating good practice exam guides which are followed by more than 3500 schools/colleges. The team also consists of awarding body personnel and ex-JCQ inspectors. They will be available throughout the day to answer your questions.

All events start at 9.15am (registration from 8.45am) and finish by 4pm

 

Actions for Autumn 2021 (see below for indicative content)

Location Date Venue Address Status
Bristol 30 September 2021 Ashton Gate Stadium, Ashton Road, BS3 2EJ Fully booked
Coventry 04 October 2021 Ricoh Arena, Coventry, CV6 6GE Fully booked
London 05 October 2021 Oval Cricket Ground, Kennington, SE11 5SS Fully booked
Leeds 11 October 2021 Hilton City, Neville Street, LS1 4BX Fully booked
Manchester 14 October 2021 Old Trafford, Sir Matt Busby Way, M16 0RA Fully booked

 

Spring into Summer 2022 (see below for indicative content)

Location Date Venue Address Status
Coventry 01 March 2022 Ricoh Arena, Coventry, CV6 6GE BOOK NOW
Bristol 02 March 2022 Ashton Gate Stadium, Ashton Road, BS3 2EJ BOOK NOW
Manchester 08 March 2022 Old Trafford, Sir Matt Busby Way, M16 0RA BOOK NOW
Leeds 09 March 2022 Hilton City, Neville Street, LS1 4BX BOOK NOW
London 15 March 2022 Oval Cricket Ground, Kennington, SE11 5SS BOOK NOW

 

Bookings for these courses are now being taken

For more details please email Training@theexamsoffice.com

 

Cost

  • £195 – one delegate – for members of The Exams Office and OCR centres (non-discounted price £245)
  • £345 – two delegates (non-discounted price £445)
  • £475 – three delegates (non-discounted price £595)

Prices are exclusive of VAT.

These are full day courses with refreshments and lunch included.

Online training: All members of The Exams Office will have free access to a studio-filmed version of the Actions for Autumn and Spring into Summer training as part of their membership. These videos will also be made available to all delegates after the final event has been delivered. This includes delegates who cancel within 28 days of the event or fail to attend on the day. These delegates will also receive course materials, but will not receive a refund/credit for a future event.

Refunds cannot be given if a cancellation is made within 28 days of the event, however, course materials will be sent to delegates. For further information on our cancellation policy/refund process, please see our terms and conditions.

New Exams Officer Training - Actions for Autumn 2021

 

Course content (illustrative only and subject to change):

  • Building an annual exams plan – meeting key deadlines
  • Exam policies
  • Storing confidential exam materials
  • The JCQ centre inspections
  • Contingency planning
  • Briefing candidates and staff
  • The role of the Senior Leadership Team/Head of centre
  • Access arrangements – the role of an exams officer
  • Managing the exam entries process
  • Managing your invigilation team
  • Preparing candidates for exam days (November & January series)

 

Cost

  • £195 – one delegate – for members of The Exams Office and OCR centres (non-discounted price £245)
  • £345 – two delegates (non-discounted price £445)
  • £475 – three delegates (non-discounted price £595)

Prices are exclusive of VAT.

This is a full day course with refreshments and lunch included.

Refunds cannot be given if a cancellation is made within 28 days of the event, however, course materials will be sent to delegates. For further information on our cancellation policy/refund process, please see our terms and conditions.

 

Dates & Venues

Location Date Venue Address Status
Bristol 30 September 2021 Ashton Gate Stadium, Ashton Road, BS3 2EJ Fully booked
Coventry 04 October 2021 Ricoh Arena, Coventry, CV6 6GE Fully booked
London 05 October 2021 Oval Cricket Ground, Kennington, SE11 5SS Fully booked
Leeds 11 October 2021 Hilton City, Neville Street, LS1 4BX Fully booked
Manchester 14 October 2021 Old Trafford, Sir Matt Busby Way, M16 0RA Fully booked

 

BOOK NOW

New Exams Officer Training - Spring into Summer 2022

Course content (illustrative only and subject to change):

Getting ready for the summer exam series

The Exams Cycle

  • What is the ‘Exams Cycle’ and why/how to follow it

The Exams Community

  • Internal and external support for exams officers

Update – exams and qualifications changes (if applicable)

  • An explanation of exam and qualification changes impacting upon exams officers

Entries

  • Actions following exam entries
  • Checking awarding body feedback following entries

Access arrangements

  • What are access arrangements and reasonable adjustments?
  • Centre and JCQ approved access arrangements
  • JCQ deadlines for applications
  • The role of an exams officer in managing access arrangements
  • Managing emergency access arrangements
  • Next steps upon returning to your centre

Assessments/Internal assessment

  • Different types of assessment
  • The process for managing internal assessments in your centre

Timetabling

  • Creating student and centre exam timetables
  • JCQ regulations
  • Centre supervision
  • Managing timetable variations

Rooming

  • Ensuring adequate and appropriate rooming for exams within your centre

Seating plans

  • Creating effective seating plans

Storing confidential exam materials

  • JCQ requirements
  • Hints and tips on storing confidential exam materials

Exam briefings/guidance for candidates, staff and parents

  • Key information to relate to candidates, staff and parents to ensure an effective exam series

Preparing your invigilators

  • JCQ requirements
  • Areas to cover when training invigilators

The exam day

  • Preparing for the exam
  • At the beginning of the exam
  • During the exam
  • At the end of the exam
  • After the exam
  • Setting up the exam room
  • Candidate equipment
  • Contingency planning and risk assessment
  • Dealing with late arrivals
  • Dealing with very late arrivals
  • Dealing with malpractice
  • Dealing with emergencies
  • What is ‘special consideration’?

The JCQ centre inspection

  • Types of inspection
  • Areas inspected
  • Hints and tips on preparing for a JCQ centre inspection

Packing and dispatching scripts

  • A step-by-step guide on how to pack exam scripts
  • What is the Parcelforce ‘yellow label’ service?
  • A step-by-step guide to dispatching your exam scripts
  • Examples of good/poor packing labelling

Cost

  • £195 – one delegate – for members of The Exams Office and OCR centres (non-discounted price £245)
  • £345 – two delegates (non-discounted price £445)
  • £475 – three delegates (non-discounted price £595)

Prices are exclusive of VAT.

This is a full day course with refreshments and lunch included.

Refunds cannot be given if a cancellation is made within 28 days of the event, however, course materials will be sent to delegates. For further information on our cancellation policy/refund process, please see our terms and conditions.

 

Dates & Venues

Location Date Venue Address Status
Coventry 01 March 2022 Ricoh Arena, Coventry, CV6 6GE BOOK NOW
Bristol 02 March 2022 Ashton Gate Stadium, Ashton Road, BS3 2EJ BOOK NOW
Manchester 08 March 2022 Old Trafford, Sir Matt Busby Way, M16 0RA BOOK NOW
Leeds 09 March 2022 Hilton City, Neville Street, LS1 4BX BOOK NOW
London 15 March 2022 Oval Cricket Ground, Kennington, SE11 5SS BOOK NOW

 

BOOK NOW

Training Team

In association with

New Exams Officer Training

Jugjit Chima - Trainer

Jugjit served as Head of History, Head of Year and Head of Exams at two UK-based secondary schools for over a decade before being seconded to OCR as Support Materials Manager. Jugjit was appointed as Regional Manager (later National Manager) of the Department for Education’s (DfE) Exams Centre Support Team in 2008, and as a Prince2 practitioner, he also led on several UK government education-based projects.

After leaving the DfE, Jugjit served as National Education co-ordinator for the London-based Institute of Education, and Head of International Projects and Resources for Coventry University.

Jugjit formed The Exams Office in 2014, and with over 3800 school memberships, it is the largest exams-based support organisation in the UK. He is responsible for stakeholder engagement, operational delivery, strategic development, and produces exams-related articles which are published in the UK educational press. Jugjit heads the content development and acts as lead presenter at over 30 exams training events and conferences, including The Exams Office annual National Conferences - which are attended by over 2500 exams officers each year - and our international exams training event which takes places in November in Dubai.

In 2016, Jugjit formed Exams Training as the training section of The Exams Office to deliver quality and affordable exams-based training to UK and overseas centres.

Jean Passmore - Trainer

Jean has over 30 years’ experience working in education and the field of exams administration as a serving exams officer and exams manager in the Further Education sector. In 2004, Jean was appointed to the Department for Education’s (DfE) National Assessment Agency (NAA) as a Centre Support Officer within the North West of England, supporting new and experienced exams officers, continuing this role as part of the DfE’s Qualifications and Curriculum Development Agency (QCDA) and the Exams Delivery Support Unit (EDSU). Jean managed numerous exams-based projects for the DfE, including content for training events, the new exams officer Induction Programme and support materials for the administration of GCSEs and GCEs.

Jean formed The Exams Office in 2014 and is the lead subject matter expert. She devises content for a range of support resources including good practice guides, checklists and templates. Jean develops and quality assures training materials and is part of the training team which delivers exams training to new and experienced exams officers.